Best Time Tracking and Billing Software for CA Firms in India
Short answer: For Indian CA firms that bill on effort, MyPract, a global, AI-native platform that bills Indian firms in rupees, is the strongest option for billing control: manager approvals, period locks, rate rules and invoices raised only from approved time, from ₹12,000 a year for up to 5 users. It does not collect payments, send recurring invoices automatically or produce GST e-invoices. ERPCA suits firms that want GST e-invoicing and Razorpay or PayPal collection, Jamku suits task-based billing, Zoho Invoice and Zoho Books suit firms that want GST invoices, online payments and recurring invoices, and Clockify, Toggl and Harvest are low-cost time trackers with no Indian practice features.
Last updated 22 October 2026. Prices and features were checked on each vendor's own pages on 13 October 2026 (ERPCA's pricing on 14 October 2026); prices exclude GST. MyPract is our product, so we cite every competitor claim and say where competitors are stronger.
Most CA firms don't lose fees because they forget to invoice. They lose them in the gap between work done and work billed: hours never logged, hours logged against the wrong client, entries edited after the fact, and retainers that quietly cost more than they earn. Time and billing software is meant to close that gap. This guide compares practice-management tools that track time and bill from it, and the general time trackers many Indian firms use instead. For the full practice-software picture, see our guide to the best practice management software for CA firms.
Which time tracking and billing software is best for a CA firm?
| Best for | Tool | Why |
|---|---|---|
| Billing on effort with manager sign-off | MyPract | Approvals, period locks, rate rules, invoices from approved time; ₹12,000 a year for up to 5 users |
| GST e-invoicing and online payment collection inside practice software | ERPCA | Lists GST e-invoicing and payment integrations in its SaaS plan[2] |
| Fixed fees billed per task | Jamku | Multiple bills per task, multiple tasks per bill, billing percentage per task[1] |
| A sole practitioner's GST invoices, recurring invoices and UPI payments, free | Zoho Invoice | Free for Indian businesses, up to 2 users and 3 projects[4] |
| Firms that want books, timesheet billing and payments in one Zoho account | Zoho Books Professional | ₹1,499 a month billed annually, 5 users, bills timesheets[5] |
| The cheapest approvals and time locks in a standalone tracker | Clockify Standard | US$5.49 per seat a month, annual[8] |
| US-client work with payments and recurring invoices | Financial Cents | Time, invoicing, recurring invoices and online payments on every plan[10] |
How do the main tools compare on time and billing controls?
"Not listed" means the vendor's pricing or feature page we checked doesn't mention the feature; ask the vendor before you rule it in or out.
| Tool | Approvals | Rate rules | Period locks | Invoice from time | GST invoicing | Payment collection |
|---|---|---|---|---|---|---|
| MyPract | Yes, by managers | By workspace, member, client or engagement | Yes | Yes, from approved, unbilled time only | GST % on the invoice; no e-invoicing or CGST/SGST/IGST split | No |
| Jamku | Not listed | Not listed | Not listed | Bills raised against tasks[1] | Multiple client locations for GST billing[1] | Your own payment QR code on the printed bill[11] |
| ERPCA | Not listed | Not listed | Not listed | Unbilled hours tracked for billing[2] | GST e-invoicing[2] | Razorpay, PayPal[2] |
| Zoho Practice | Not listed | Not listed | Not listed | Timesheets and billing; deeper billing through Zoho Finance apps[3] | Through Zoho Books | Through Zoho Books |
| Zoho Invoice (free, India) | "Get timesheets approved"[6] | Not listed | Not listed | Invoice amount from billable hours[6] | GST-compliant invoices[4] | UPI, cards, net banking[4] |
| Zoho Books Professional | Not listed | Not listed | Not listed | Bills timesheets[5] | Yes, with e-invoicing[5] | Online payments[5] |
| Karbon | Not listed | Not listed | Not listed | Billing on every plan[9] | No Indian GST features documented | Payments on Team[9] |
| Financial Cents | Not listed | Not listed | Not listed | Time tracking and invoicing[10] | No Indian GST features documented | Online payments[10] |
| Clockify | Standard and up[8] | Billable rates from Basic[8] | "Lock time", Standard and up[8] | Invoicing, Standard and up[8] | Not listed | Not listed |
| Toggl Track | Premium[7] | Billable rates from Starter[7] | Approved periods locked, Premium[7] | Not in plan feature lists[7] | Not listed | Not listed |
| Harvest | Enterprise[12] | Not listed | Not listed | Invoicing on every plan, including Free[12] | Not listed | Stripe through integrations[12] |
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Start your free trialHow much does time and billing software cost for a 5-person CA firm?
Year-one licence cost, excluding GST. Indian tools are in rupees. Non-Indian tools are at their own US-dollar prices, with MyPract's US-dollar plans shown beside them; dollar prices exclude bank forex charges and 18% GST on imported services.
| Tool and plan | 5 users, year one | Notes |
|---|---|---|
| MyPract (billed in India) | ₹12,000 | Flat for 1–5 users, no setup fee. Above 5 users: ₹12,000/year for the first 5 users, then ₹4,800 per user for users 6–30 and ₹4,000 per user for users 31+ |
| Jamku | ₹6,500 (+ ₹3,000 setup) | Up to 5 users[13] |
| ERPCA SaaS | ₹15,000 | ₹250 per user a month, billed annually, minimum 5 users[2] |
| Zoho Books Professional | ₹17,988 | ₹1,499 a month billed annually, 5 users included[5] |
| Zoho Practice Standard | ₹35,400 | Per organisation, up to 5 users; free for Zoho partners[3] |
| Zoho Invoice | Free, but only 2 users | 3 projects, 500 invoices a year[4] |
| MyPract (US-dollar plans) | US$189 | Startup plan, flat for 1–5 users; US$288 in year one if the one-time setup fee applies (teams of up to 14, waived if you pay during the trial) |
| Clockify Standard | US$329 | US$5.49 per seat a month, annual[8] |
| Harvest Teams / Enterprise | US$540 / US$840 | US$9 or US$14 per seat a month, annual; approvals need Enterprise[12] |
| Toggl Track Starter / Premium | US$540 / US$960 | US$9 or US$16 per user a month, annual; approvals need Premium[7] |
| Financial Cents Team | US$2,940 | US$49 per user a month, annual[10] |
| Karbon Team | US$3,540 | US$59 per user a month, annual[9] |
Free tiers exist too: Toggl Track is free for up to 3 users without billable rates or approvals,[7] Clockify's free plan has no billable rates,[8] and Harvest's free plan is one seat and two projects.[12]
What should a CA firm look for in time and billing software?
- Approvals. Someone senior should see the hours before the client does. Without approval, an invoice is only as good as the least careful timesheet.
- Rate rules. A partner's hour on a statutory audit and an article assistant's hour on data entry shouldn't bill at the same rate. Rules by person, client or engagement save re-pricing every invoice.
- Period locks. Once a month is approved and billed, nobody should be able to edit it. This is what makes utilisation reports and invoices agree.
- Invoicing from time, not beside it. The time entries should be linked to the invoice, so you can see what's unbilled and nothing is billed twice.
- GST invoicing. Check whether you need only a GST line, or a CGST/SGST/IGST split, SAC codes and e-invoicing. E-invoicing applies only above the aggregate-turnover threshold notified under GST, so confirm whether it applies to your firm.
- Payment collection. UPI or card links reduce debtor days, but many firms still collect by bank transfer and simply need a clear outstanding list.
- Practice context. Time logged against an engagement and task tells you which audits overran. Time logged against a free-text project in a generic tracker doesn't.
For a step-by-step method, see how to track billable hours in a CA firm.
How does MyPract handle time and billing?
MyPract is a global, AI-native practice management platform for accounting, audit, tax and advisory teams, from a solo practitioner to firms of more than 30 people; Indian firms are billed in rupees and firms elsewhere on US-dollar plans. Time and billing work like this:
- Capture. A weekly timesheet and a start-stop timer, billable and non-billable, against clients, engagements and tasks.
- Approve. Managers approve or reject entries. Only approved, unbilled, billable time can go on an invoice.
- Lock. Managers lock past periods so approved hours can't change.
- Price. Rate rules by workspace, member, client or engagement, plus bill rates per person.
- Invoice. Managers create invoices from approved time; the entries are linked to the invoice. Invoices are numbered INV-YYYY-NNNN, carry statuses (Draft, Sent, Paid, Overdue, Void), can be in each client's own currency and print or save as PDF.
- Measure. Utilisation against each person's weekly capacity, and engagement burndown against budget hours.
What it does not do: MyPract does not collect payments or send payment links, does not send recurring invoices automatically, and does not produce GST e-invoices or split CGST, SGST and IGST. It has no Tally or accounting-ledger integration, so invoices are re-entered or exported to your books. Data domicile by country: a paying firm outside India gets its own instance in its country, so its database, files and server functions stay in-country. Today, with customers in India, everything runs in Mumbai (AWS ap-south-1) through Supabase. See features and pricing, or the plain list on facts.
Where are competitors stronger?
- ERPCA lists GST e-invoicing, payment and Tally integrations in its SaaS plan, at ₹250 per user a month billed annually with a minimum of five users, so ₹15,000 a year for up to five[2]. It replaced its Run, Grow and Scale packages with this per-user pricing in October 2026; existing customers keep their rate. See MyPract vs ERPCA.
- Jamku is built around task-based billing: several bills for one task, several tasks in one bill, or a percentage of a task, with receipts that don't need mapping to bills.[1] That suits firms that bill fixed fees per filing. See MyPract vs Jamku.
- Zoho Invoice and Zoho Books give you GST-compliant invoices, recurring invoices, a customer portal and UPI, card and net-banking payments; Zoho Invoice is free for Indian businesses with up to two users.[4][5] Zoho Practice ties into them for firms already on Zoho. See MyPract vs Zoho Practice.
- Financial Cents and Karbon include payments and, on Financial Cents, recurring invoices, which matter if you invoice US clients.[9][10] See MyPract vs Financial Cents and MyPract vs Karbon.
- Clockify, Toggl and Harvest have polished timers, desktop and mobile apps and low prices. Clockify bundles approvals, time locking and invoicing for US$5.49 per seat a month.[8]
Who should not choose MyPract
- You want clients to pay online from the invoice. MyPract doesn't collect payments. ERPCA, Zoho Invoice, Zoho Books, Harvest or Financial Cents do.
- Most of your fees are fixed monthly retainers. MyPract has no automated recurring invoices; Zoho Invoice, Zoho Books and Financial Cents do.
- You must issue GST e-invoices. MyPract doesn't generate them; ERPCA and Zoho Books list e-invoicing.
- You bill per filing, not per hour. Jamku's task-based billing fits that model more directly.
- You have 10 or more people and price decides it. From the sixth user MyPract charges per user at a higher rate than Jamku or ERPCA, so Jamku and ERPCA both cost less for a 10-person firm (ERPCA from 7 users). Our pricing guide has year-one costs for 5, 10 and 20 users.
- You only need a timer. If you already run work elsewhere and just need hours, Clockify or Toggl is less disruptive than switching practice software.
- You need invoices to post straight into Tally or another ledger. MyPract has no ledger integration.
More side-by-side comparisons are on our compare page. Small firms should also read the best practice management software for small CA firms.
How we checked
On 13 October 2026 we checked each vendor's own pricing and feature pages: Jamku's pricing and comparison pages and its December 2020 help changelog, ERPCA's pricing page (re-checked on 14 October 2026, after it changed), Zoho Practice, Zoho Invoice and Zoho Books pricing (India), Zoho Invoice's time tracker page, Karbon, Financial Cents, Clockify, Toggl Track and Harvest pricing. Where a page didn't mention a feature, the table says "Not listed" rather than guessing. Non-Indian tools are compared in US dollars at their own published prices against MyPract's US-dollar plans, with no rupee conversion; dollar prices exclude bank forex charges and 18% GST on imported services. MyPract facts come from our facts page and the product code.
Frequently asked questions
What is the best time tracking software for a CA firm in India?
It depends on how you bill. If you bill on effort and want a manager to approve hours before they reach an invoice, MyPract offers approvals, period locks and rate rules from ₹12,000 a year for up to 5 users. If you bill fixed fees per task, Jamku's task-based billing may suit you better. If you need GST e-invoicing and online payment collection, look at ERPCA or Zoho Books.
Can MyPract collect payments from clients?
No. MyPract raises invoices from approved time and tracks their status (Draft, Sent, Paid, Overdue, Void), but it does not collect payments or send payment links. You mark an invoice paid when the money arrives.
Does MyPract send recurring invoices automatically?
No. Each invoice is raised by a manager from approved, unbilled time. For fixed monthly retainers that you want invoiced automatically, Zoho Invoice, Zoho Books or Financial Cents are stronger.
Are Toggl, Harvest or Clockify good enough for a CA firm?
For tracking hours, yes, and they are inexpensive. Clockify includes approvals, time locking and invoicing from its Standard plan (US$5.49 per seat a month on annual billing). None of them knows about engagements, GST portal data or DSCs, so most firms pair them with a separate practice tool.
What is a period lock and why does it matter?
A period lock stops anyone changing time entries in a closed period. Once a manager has approved and locked a month, the hours behind an invoice can't be edited back-dated, which keeps invoices, utilisation reports and staff appraisals consistent.
Does MyPract produce GST e-invoices?
No. MyPract invoices apply a GST percentage to the invoice total, but they do not generate e-invoices (IRN) or split CGST, SGST and IGST. ERPCA and Zoho Books list GST e-invoicing.
Try MyPract free for 3 months
Run a full month of timesheets, approvals and invoices on MyPract before you pay. No card, and the trial never converts automatically.
Try MyPract free for 3 months
No card required, and the trial never converts to a paid plan automatically.
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[1] Madrecha Solutions, "CA Practice Management Software Comparison", https://madrecha.com/jamku/comparison/ (checked 13 October 2026).
[2] ERPCA, "ERPCA pricing", https://www.erpca.com/erpca-pricing/ (checked 14 October 2026).
[3] Zoho, "Zoho Practice pricing", https://www.zoho.com/practice/pricing (checked 13 October 2026).
[4] Zoho, "Zoho Invoice pricing (India)", https://www.zoho.com/in/invoice/pricing/ (checked 13 October 2026).
[5] Zoho, "Zoho Books pricing (India)", https://www.zoho.com/in/books/pricing/ (checked 13 October 2026).
[6] Zoho, "Time tracker – Zoho Invoice", https://www.zoho.com/invoice/time-tracker/ (checked 13 October 2026).
[7] Toggl, "Toggl Track pricing", https://www.toggl.com/track/pricing/ (checked 13 October 2026).
[8] Clockify, "Pricing", https://clockify.me/pricing (checked 13 October 2026).
[9] Karbon, "Pricing", https://karbonhq.com/pricing/ (checked 13 October 2026).
[10] Financial Cents, "Pricing", https://financial-cents.com/pricing/ (checked 13 October 2026).
[11] Jamku Help, "Changes: 2020 December", https://help.jamku.app/changes/202012.html (checked 13 October 2026).
[12] Harvest, "Pricing", https://www.getharvest.com/pricing (checked 13 October 2026).
[13] Madrecha Solutions, "Pricing - Jamku CA Practice Management Software", https://madrecha.com/jamku/pricing/ (checked 13 October 2026).
Related reading
- MyPract vs ERPCA: Which CA Office Software Gives Better Value in 2026?Looking for an ERPCA alternative? MyPract is cheaper for teams of up to 6 users and adds approval-controlled, time-to-invoice billing.
- MyPract vs Jamku: Which CA Practice Management Software Is Right for Your Firm in 2026?Looking for a Jamku alternative? Compare MyPract and Jamku on pricing, time-to-invoice billing, client portal, portal sync and trial terms.
- MyPract vs Zoho Practice: Which Is Better for Indian CA Firms in 2026?Looking for a Zoho Practice alternative? MyPract works whatever ledger your clients use, includes a client portal and bills approved time.
- MyPract vs Financial Cents: Simple Workflow, Two Very Different Price TagsLooking for a Financial Cents alternative? MyPract costs US$490 a year for 10 users and adds audit-shaped engagements and approved-time billing.
- MyPract vs Karbon: Collaboration-First Workflow at a Fraction of the PriceLooking for a Karbon alternative? MyPract costs US$490/yr for 10 users, offers a 3-month trial instead of a demo, and adds time approvals.
Start with the best practice management software for CA firms, or see every comparison, MyPract pricing, all features or MyPract at a glance.